Tenant Handbook
Vendor Rules and Regulations
Vendor Rules and Regulations
601 City Center
Oakland, California
The Vendor Rules and Regulations may be modified or amended by the Owner’s Agent from time to time. The Vendor Rules and Regulations are supplemental to the executed Owner’s Agent vendor contract or Tenant lease, provided that, in the event of any conflict between the rules and regulations and the lease or contract, the applicable terms of the lease or contract shall control.
AIR QUALITY: Vendor shall not cause or permit any odors to be produced upon or permeate from the Premises.
At Owner’s Agent’s sole discretion any work that will produce odors and/or compromise building air quality shall be performed after the Building’s normal business hours and may require specialized air evacuation controls, as Owner’s Agent shall direct.
ANIMALS: Animals are not permitted in the Building or the Premises unless they are service animals as defined under the Americans with Disabilities Act.
APPROVAL OF VENDORS & CONTRACTORS: All contractors or vendors, performing work at the Building/Property, shall be subject to the Owner’s Agent's prior approval. The owner’s Agent must be notified 48 hours in advance of any work commencing. Approval shall not be unreasonably withheld and shall be required to comply with these Vendor Rules and Regulations, Tenant Rules and Regulations, or building’s Construction Standards, as applicable.
BICYCLES, SKATEBOARDS, ROLLER SKATES, IN-LINE SKATES, SCOOTERS, AND MOTORIZED VEHICLES: Bicycles, skateboards, roller skates, in-line skates, and scooters are not permitted to be used inside the Building, elevators, or on the walkways outside the Building.
Motorized vehicles (excluding motorized wheelchairs) are not permitted inside the Building, except in areas designated by the Owner’s Agent.
Bike Rack Parking is available outdoors in the East Plaza lobby. The owner is not responsible for any damages or theft with the use of the bike rack.
BUILDING ACCESS: Owner’s Agent at its sole discretion, reserves the right to refuse entrance to employees of Vendor who cannot meet and maintain the requisite standard of the building visitor policy. Contact the Building Management Office, if applicable.
CONDITION OF PREMISES: All work shall be done in a neat and orderly manner. The Vendor shall be responsible for replacing disturbed materials back to their original condition. The work shall only be done by a tradesperson experienced and skilled for the work involved.
The Vendor shall protect all existing areas from damage, dust, and debris. It is Vendor’s responsibility to protect and maintain all existing Base Building work and finishes which may or may not be included in the Vendor’s scope of work.
CYBERSECURITY: Vendor Cybersecurity Network Rules
DISORDERLY CONDUCT: Owner’s Agent reserves the right to exclude or expel from the Building any person who, in the judgment of Owner’s Agent, is impaired or under the influence of liquor or drugs, or who shall in any manner act in violation of any of the Rules and Regulations.
DOORS, KEYS AND LOCKS: Vendor shall not place any locks or bolts (or alter any locks or bolts already in place) on any interior or exterior door in the Premises or Building without Owner’s Agent's prior consent, and Owner’s Agent shall have the right at all times to retain and use keys or other access codes or devices to all locks within and into the Premises.
ELEVATOR: Vendor shall make prior arrangements with the Owner’s Agent for use of the freight elevator. Deliveries shall occur during hours approved by the Owner’s Agent and in accordance with the scheduling procedures for the freight elevator. Owner’s Agent reserves the right to inspect and, where deemed appropriate by Owner’s Agent, to open, freight coming into the Building and to exclude from entering the Building any freight that is in violation of any of these Rules and Regulations and any freight for which such inspection is not permitted. The Vendor shall not cause the freight elevator to be loaded beyond rated capacities.
The passenger elevator cars are designed solely to move people between floors of the Building. These cars are not intended to be used for freight or vendors unless coordinated specifically with the Owner’s Agent for such use, in which case, special requirements/protection may be required.
Use of freight elevator is on a first-come-first-served basis for the purpose of moving heavy articles, large deliveries, or other items that are not appropriate for the passenger elevators. The Owner’s Agent’s shall have the right to approve the weight, size, or location of heavy equipment or articles in and about the premises, which approval shall not be unreasomably withheld; provided that approval by Owner’s Agent shall not relieve vendor from liability for any damage in connection with such heavy equipment or articles. Damage to any elevator vuased by vandalism or negligence by the vendor shall be repaired at Vendor’s cost.
HAZARDOUS MATERIALS: If Hazardous Materials are present, the related work shall be performed in accordance with recommendations of the National Institute of Occupational/Safety and Health (NIOSH), the requirements of the Occupational Safety and Health Administration (OSHA) asbestos standard, and Landlord’s Hazardous Materials Operations and Maintenance Manual. Unless approved by the Landlord in writing, all asbestos-related work shall be done before or after the Building’s normal business hours, achieving clean air prior to commencement of the Building’s normal business hours.
If requested by Owner’s Agent, Vendor shall provide and retain on the job site Safety Data Sheets (SDS) for all chemicals being used, with copies provided to Owner’s Agent. Deliveries of hazardous materials require prior approval from the Owner’s Agent.
INCIDENT REPORTING: In case of an accident, involving personnel or property, Tenant and Vendor shall inform Owner’s Agent immediately. The notification shall state the location of the accident, and any actions taken.
JOB PREPARATION: Field verification is required for all scopes of work. Vendor to verify field conditions. The Vendor shall arrange a job walk prior to the start of work and provide an accurate and comprehensive schedule of all work, including phasing, if applicable, from project start through completion. The Owner’s Agent must approve all on-site staging areas.
LOST OR STOLEN ITEMS: Owner’s Agent shall not be responsible for any loss, theft, the disappearance of, or damage to, personal property, however occurring.
The Vendor is responsible for the security of its own materials and equipment.
NUISANCES: Vendor shall not generate any objectionable noise, vibration, or other offensive conduct while at the property. Work performed shall not interrupt or disturb building operations.
The use of radios, CD players, or similar pieces of equipment, used in such a way that can disrupt others, is not allowed.
PATH OF TRAVEL: Sidewalks, doorways, vestibules, halls, stairways, and other similar areas shall not be obstructed by the Vendor or used by Vendor for any purpose other than ingress and egress. No rubbish, litter, trash, or material shall be placed, emptied, or thrown in those areas. Corridor doors, when not in use, shall be kept closed and free of obstructions.
Public areas are to be kept clean at all times. The Vendor shall not clutter or block hallways, exits, service elevator lobbies, or electrical closets. Failure to do so will result in the Owner’s Agent’s clean-up at Vendor’s and Tenant’s joint and several costs.
PLUMBING: Plumbing fixtures and appliances shall be used only for the purposes for which designed and the expense of any breakage, stoppage, or damage resulting from the violation of this rule shall be borne by the Vendor.
RECYCLING & TRASH: Vendor shall comply with the Building’s trash and recycling guidelines. Electronic waste (E-waste) must not be disposed of in the Building’s trash or recycling stream. E-waste must be collected and disposed of via an EPA-certified e-waste recycler. Pallets are to be removed from the building immediately after delivery and are not permitted in the building trash stream.
RESTRICTED AREAS: Vendors are to restrict themselves to the work area and designated areas.
The Vendor is to use specified restrooms only. Use of restrooms on Tenant floors is not allowed.
The Vendor’s use of equipment, lunchrooms, vending machines, copiers, telephones, etc. in occupied space is not allowed.
RISER ACCESS: Vendors are prohibited from installing any equipment in any riser room, utility and equipment rooms, or any other rooms not leased to Vendor without Owner’s Agent’s prior approval. Contact the Building Management office or Building Riser Manager, M Networks for information. www.mnetworks.com or 415 826 5105.
SCOPE OF WORK: All cost required to support the project on behalf of the tenant including but not limited to building engineering, security, elevator, dumpster, parking, maintenance, or after-hours costs shall be the responsibility of the Tenant and is to be paid at Owner’s Agent’s prevailing rate for labor and materials.
No work shall be performed that would alter the building’s exterior appearance or common areas without the Owner’s Agent’s approval.
No changes to the perimeter window treatment are permitted unless pre-approved by the Owner’s Agent at its sole discretion.
SECURITY AND LIFE SAFETY: Vendor will comply with Building Security, Emergency Preparedness, and Fire and Life Safety Protocols. The Vendor takes responsibility for the understanding and implementation of Building Protocols related to their personnel and for the locations involved in their scope of work.
The Vendor will comply with all Local, State, and Federal safety and health regulations (including OSHA) that pertain to any work, in this Locality/Municipality and the Building.
The Vendor shall take special measures to prevent false alarms and inform the Owner’s Agent in a timely manner if such an event occurs.
SIGNAGE: Signs, advertisements, or notices shall not be affixed to windows, doors, or other parts of the Building and real Property or placed at the location involved in their scope of work unless approved by the Owner’s Agent.
SMOKING: Vendors shall not smoke or permit smoking anywhere in the Building or the Real Property. Smoking includes smokeless tobacco, pipes, cigarettes, cigars, electronic cigarettes, personal vaporizers, and nicotine delivery systems.
Per California Labor Code 6404.5, which statute includes a prohibition of smoking within 25 feet of all entrances, exits, windows, and air intake vents of the building.
SOLICITING: Canvassing, selling, soliciting, or distribution of handbills or any other written materials in the Building or on the Real Property is prohibited, and the Vendor shall cooperate to prevent the same.
UNION AFFILIATION: Building requires Union affiliation for trades where union’s exist.
VENDOR IDENTIFICATION: All Vendors shall wear company-supplied identification and may be required to wear building-supplied building passes.
WEAPONS: Weapons are prohibited in all areas of the Building and the Real Property.
